------------------------------------------ To Do: - investigate which Word menus are context sensitive ------------------------------------------ ------------------------------------------ useful OpenOffice Options to change from the default, especially to make it look like Word: ------------------------------------------ OpenOffice.org - General - Help Agent - you may or may not want this OpenOffice.org - View - Display - Inactive menu items - on OpenOffice.org - Language Settings - Default languages for documents - set your language OpenOffice.org - Load/Save - General - Standard file format - Text document - Always save as - Rich Text Format? as an initial setting to get people used to using a different word processor, so they don't straightaway have to deal with a different file format aswell ------------------------------------------ default OpenOffice 1.0.0 toolbars: ------------------------------------------ Function Bar - Load URL - Function Bar - Stop Loading - Function Bar - Edit File - Function Bar - New Function Bar - Open File Function Bar - Save Document - Function Bar - Print File Directly - Function Bar - Cut Function Bar - Copy Function Bar - Paste Function Bar - Format Painter - Function Bar - Undo Function Bar - Redo - Function Bar - Navigator on/off Function Bar - Stylist on/off Function Bar - Hyperlink Dialog - Function Bar - Gallery Function Bar - Insert Hyperlink Function Bar - Web Toolbar ------------------------------------------ Object Bar - Apply Style Object Bar - Font Name Object Bar - Font Size - Object Bar - Bold Object Bar - Italic Object Bar - Underline - Object Bar - Align Left Object Bar - Centered Object Bar - Align Right Object Bar - Justified - Object Bar - Numbering On/Off Object Bar - Bullets On/Off Object Bar - Decrease Indent Object Bar - Increase Indent - Object Bar - Font Color Object Bar - Highlighting Object Bar - Paragraph Background ------------------------------------------ default OpenOffice 1.0.0 menus: ------------------------------------------ File - New -> File - Open File - AutoPilot -> - File - Close File - Save As File - Send or if have document open: File - Close File - Save File - Save As File - Save All File - Reload File - Send -> - File - Properties File - Templates -> - File - Page Preview File - Print File - Printer Settings - File - Exit - File - 1 File - 2 File - 3 File - 4 - ------------------------------------------ Edit - Undo Edit - Repeat - Edit - Cut Edit - Copy Edit - Paste Edit - Paste Special Edit - Select All - Edit - Changes Edit - Compare Document Edit - Find & Replace Edit - Navigator Edit - Auto Text - Edit - Exchange Database - Edit - Plug-in ------------------------------------------ View - Zoom - View - Data Sources - View - Toolbars View - Ruler View - Status Bar - View - Text Boundaries View - Field Shadings View - Fields View - Nonprinting Characters View - Hidden Paragraphs - View - Online Layout View - Full Screen ------------------------------------------ Insert - Manual Break Insert - Fields Insert - Special Character - Insert - Section Insert - Hyperlink - Insert - Header Insert - Footer Insert - Footnote Insert - Bookmark Insert - Cross-reference Insert - Note Insert - Script Insert - Indexes and Tables - Insert - Envelope - Insert - Frame Insert - Table Insert - Horizontal Line Insert - Graphics Insert - Object Insert - Floating Frame - Insert - File ------------------------------------------ Format - Default - Format - Character Format - Paragraph Format - Page Format - Columns - Format - Case/Characters - Format - Numbering/Bullets - Format - Bullets and Numbering - Format - Style Format - Stylist Format - AutoFormat ------------------------------------------ Tools - Spellcheck Tools - Thesaurus Tools - Hyphenation - Tools - AutoCorrect/AutoFormat - Tools - Outline Numbering Tools - Line Numbering Tools - Footnotes - Tools - Gallery - Tools - Bibliography Database Tools - Data Sources - Tools - Macro Tools - Configure Tools - Options ------------------------------------------ Window - New Window - Window - %document name% ------------------------------------------ Help - Contents - Help - Help Agent Help - Tips Help - Extended Tips - Registration - Help - About OpenOffice.org ------------------------------------------------------------- ------------------------------------------ default MS Word 97 toolbars: ------------------------------------------ Standard - new Standard - open Standard - save - Standard - print Standard - Print Preview * Standard - Spelling and Grammer * - Standard - Cut Standard - Copy Standard - Paste Standard - Format Painter * - Standard - Undo Standard - Redo - Standard - Insert Hyperlink Standard - Web Toolbar - Standard - ? Standard - ? Standard - ? Standard - ? Standard - ? Standard - ? Standard - ? Standard - ? Standard - ? ------------------------------------------ Formatting - Font Formatting - Style Formatting - Font Size - Formatting - Bold Formatting - Italic Formatting - Underline - Formatting - Align Left Formatting - Center Formatting - Align Right Formatting - Justify - Formatting - Numbering Formatting - Bullets Formatting - Decrease Indent Formatting - Increase Indent - Formatting - Outside Border ? ------------------------------------------ default MS Word 97 menus: ------------------------------------------ File - New File - Open File - Close - File - Save File - Save As File - Save As HTML File - Versions - File - Page Setup File - Print Preview File - Print - File - Send To -> File - Properties - File - 1 File - 2 File - 3 File - 4 - File - Exit ------------------------------------------ Edit - Undo Edit - Repeat - Edit - Cut Edit - Copy Edit - Paste Edit - Paste Special Edit - Paste as Hyperlink - Edit - Clear Edit - Select All - Edit - Find Edit - Replace Edit - Go To - Edit - Links Edit - Object ------------------------------------------ View - Normal View - Online Layout View - Page Layout View - Outline View - Master Document - View - Toolbars -> View - Ruler View - Document Map - View - Header and Footer View - Footnotes View - Comments - View - Full Screen View - Zoom ------------------------------------------ Insert - Break Insert - Page Numbers Insert - Date and Time Insert - AutoText -> Insert - Field Insert - Symbol Insert - Comment - Insert - Footnote Insert - Caption Insert - Cross-reference Insert - Index and Tables - Insert - Picture -> Insert - Text Box Insert - File Insert - Object Insert - Bookmark Insert - Hyperlink ------------------------------------------ Format - Font Format - Paragraph Format - Bullets and Numbering - Format - Columns Format - Tabs Format - Drop Cap Format - Text Direction Format - Change Case - Format - AutoFormat Format - Style Gallery Format - Style Format - Background -> - Format - Object ------------------------------------------ Tools - Spelling and Grammer Tools - Language -> Tools - Word Count Tools - AutoSummarize Tools - AutoCorrect - Tools - Track Changes -> Tools - Merge Documents Tools - Protect Document - Tools - Mail Merge Tools - Envelopes and Labels ?Tools - Letter Wizard - ?Tools - Macro -> ?Tools - Templates and Add-Ins ?Tools - Customize ?Tools - Options ------------------------------------------ Window - New Window Window - Arrange All Window - Split - Window - %document name% ------------------------------------------ Help - Microsoft Word Help Help - Contents and Index Help - What's This? Help - Microsoft on the Web -> Help - Wordperfect Help - Help - About Microsoft Word ------------------------------------------------------------- ============================================================= Enclosed is a copy of my OpenOffice as MSWord97 configuration settings. you may not want to configure it this way as it may be a functionally retrograde step, but it may help people get to grips with it after using Word. if you want to give them a go you'll need to load the enclosure attached to this email. choose Tools -> Configure -> Menu -> Load -> make sure 'Files of Type: Configuration' is set -> pick the filename 'openoffice-as- msoffice97-(menus).cfg'. that will change just the menus to the closest I've gotten so far. you'll also need to manually configure the following: - turn off the Main Toolbar with View -> Toolbars -> Main Toolbar - turn off some of the buttons on the toolbars by right clicking with the mouse on the appropriate toolbar and choosing Visible Buttons: for the Function Bar -> Load URL - off for the Function Bar -> Stop Loading - off for the Function Bar -> Edit File - off for the Function Bar -> Save Document As - off for the Function Bar -> Gallery - off for the Object Bar -> Font Color - off for the Object Bar -> Highlighting - off for the Object Bar -> Paragraph Background - off change these options with Tools -> Options: - OpenOffice.org - General - Help Agent - you may or may not want this - OpenOffice.org - View - Display - Inactive menu items - on - OpenOffice.org - Language Settings - Default languages for documents - set your language - OpenOffice.org - Load/Save - General - Standard file format - Text document - Always save as - Rich Text Format? (as an initial setting to help those who're getting used to using a different word processor, so they don't straightaway have to deal with a different file format aswell) ============================================================= openoffice...: two stage install...1st copies just the program itself to a program directory, 2nd copies user files (either to workstation or 'virtual workstation' that is the users' Profile, then configures registry of the actual workstation ============================================================= Send to -> fax recipient Insert -> autotext -> Autotext New - attention line closing header/footer mailing instructions reference initials reference line salutation signature signature company subject line Insert -> picture (done this) Clip Art from file AutoShapes WordArt From Scanner Chart Format -> Background No Fill (covered by OOo) A colour pallette (covered by OOo) - More Colors Fill Effects Tools -> Language (done) Set Language Thesaurus (done) Hyphenation (done) Tools -> Track Changes Highlight Changes Accept or Reject Changes Compare Documents Tools -> Macro Macros Record New Macro - Visual Basic Editor ---------------------------- Word’s status bar: Page Section ˝ (Go To) - at x.x” line column - REC - record macro - TRK - track changes - EXT - extended selection - OVR - overtype - WPH - wordperfect help - Spelling and Grammer Status - Background Save views… normal makes the most sense to open up to page layout has a pseudo piece of paper with a grey border, includes vertical ruler (tools -> options -> view -> window -> vertical ruler) online layout has a sidebar and text looks larger outline and master document look similar OO’s Form Letter is ‘prepare mail merge’